ST. LEONARD RESIDENT COUNCIL
By-Laws
September 2012
I.
Purpose
The purpose of the Resident Council is
to provide an avenue of communication
between the administration and the
residents of St. Leonard (SL).
II.
Goals
A.
Provide information on community interests at regular residents’
meetings.
B.
Communicate residents’ suggestions and concerns to the administration.
C.
Encourage the administration to consider concerns of residents and
consult
with them on all decisions that
affect their lives at SL.
D.
Communicate administration’s suggestions and concerns to residents.
III.
Membership / Meetings / Standing Committees
A.
Every resident of SL is a member of the Resident Council.
B.
The Council meets in January, March, May, July, September, and
November on
the 1st Wednesday of
the month at 2 pm, unless otherwise specified.
C.
The elected officers (EORC) of the Council meet prior to the general
meeting to
review the agenda and to prepare
reports for the meeting.
D.
The Resident Council has three standing committees:
1.
Nominating Committee (See V—D)
2.
By-laws Review Committee (See VI—B, 2, 3)
3.
Hospitality Committee*
This committee will be a
sub-committee of the Cottage/Garden Homes
EORC and will report to them.
*Hospitality Committee
purpose attached.
IV.
Elected Officers (EORC)
Resident Council has fifteen (15)
elected officers:
1.
President, President-elect, Secretary
2.
Area Representatives:
Assisted Care 2
Chaminade Hall 2
Cottages/Garden Homes 2
Health and
Rehabilitation 2
Joseph Bernardin 2
San Damiano 2
V.
Election Process
A.
Annual elections are held in November.
B.
Officers to be elected:
1. President-elect
2. Secretary (when term expires)
3. Area Representative (when term expires,
usually six (6) each year)
C.
Term of office—January 1 to
December 31
1. President—one- year term
2.
President-elect assumes office of President after one-year term.
3. Secretary—two-year term
4. Area Representatives—two-year terms
D.
Nominating Committee
1. Chairman—President
2. Members—three/four Area Representatives whose
term expires the year of
election.
3. Responsibilities:
a. Meet in summer to determine ballot needs.
b. Notify all residents via TV channel or
special mailing, etc. (Candidate
should be a resident of
SL a minimum of 6 months.)
c. Provide a means for interested residents to
contact at least two members
of the Nominating
Committee (names and phone numbers).
d. Solicit and recommend candidates, if enough
residents do not volunteer.
e. Present list of candidates to Elected
Officers (EORC) and residents at
the November meetings.
f. Hand out ballots at the November meeting, if
multiple candidates have
volunteered; then
collect and tabulate the ballots.
g. Notify all candidates of the results by phone
and residents through the
TV channel.
E.
Installation of new officers
Introduce new officers at the
January meetings, when their terms begin.
VI. Responsibilities of Officers
A.
President
1. Call and conduct meetings of Elected Officers
(EORC) and Resident
Council (see III—B).
2. Prepare the agenda for both meetings.
3.
Appoint ad hoc committees
Ad hoc committee projects must
be presented to EORC before
Implementation.
4.
Appoint alternate representatives for the resident areas, whose duties
are:
a. Attend board meetings.
b. Vote when elected officer is absent.
5.
Appoint replacement representative (see VI—D, 4, b)
6.
Serve as Chairman of the Nominating Committee.
7.
Attend Board of Trustees of SL meetings when invited.
B.
President-elect
1.
Represent President at meetings/functions as needed.
2.
Chair the By-laws Review Committee, or appoint a chair.
3.
Present amendments to Resident Council at September meeting.
C. Secretary
1.
Record minutes of elected officers (EORC) and Resident Council meetings.
2.
Send copies of minutes of Resident Council meetings to SL Board of
Trustees
and to others, on request.
D.
Area Representatives
1.
Call and conduct area meetings every other month (Feb., Apr., June,
Aug.,
Oct., Dec.), or as
needed; e.g., at other intervals (Feb.,
June, Oct.).
2.
Provide residents with current information about activities, plans, and
other
pertinent topics.
3.
Family members may participate if a resident is unable.
4.
Attend all Elected Representatives (EORC) and Resident Council meetings.
a. Notify President if unable to attend.
b. President may appoint a new representative if
three consecutive meetings
are not attended (See
VI—A, 5).
VII.
Amendments
A.
By-laws are reviewed annually (See VI—B, 2).
B.
Amendments require two-thirds (2/3) majority vote of Elected Officers
(EORC).
C.
Post By-laws, amendments or revisions in strategic locations for one
week
(usually in August).
D. Notify residents of locations and time frame (TV channel) and ask for
D. Notify residents of locations and time frame (TV channel) and ask for
written comments.
E.
Present By-laws, amendments or revisions to Resident Council at
September meeting.
This
revision supercedes all previous By-laws and amendments.
We present
this revision for approval on this date September 5, 2012
*HOSPITALITY COMMITTEE
Purpose: To foster a feeling of neighborliness among residents.
The
Hospitality Committee consisting of two volunteers from each pod, court, or
area shall meet on a designated day of the month preceding the Cottages/Garden
Home Residents meeting. One of the two
volunteer hospitality chairpersons will chair the meeting.
Responsibilities:
1. Visit and welcome new residents after they
move in.
2. Check on all neighbors.
3. Notify residents when maintenance wishes to
have information relayed to them.
(Example: The day window washers or furnace filter
changes will arrive.)
4. Notify neighbors, with permission, when a
person is critically ill or passes away.
September
2012
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