Search This Blog

Monday, August 20, 2012

Team Resident Council: Revised By-Laws



ST. LEONARD RESIDENT COUNCIL
By-Laws
September 2012

I.     Purpose
       The purpose of the Resident Council is to provide an avenue of communication
       between the administration and the residents of St. Leonard (SL).

II.    Goals
       A.  Provide information on community interests at regular residents’ meetings.
       B.  Communicate residents’ suggestions and concerns to the administration.
       C.  Encourage the administration to consider concerns of residents and consult
            with them on all decisions that affect  their lives at SL.
       D.  Communicate administration’s suggestions and concerns to residents.

III.  Membership / Meetings / Standing Committees
       A.  Every resident of SL is a member of the Resident Council.
       B.  The Council meets in January, March, May, July, September, and November on       
             the 1st Wednesday of the month at 2 pm, unless otherwise specified.
       C.  The elected officers (EORC) of the Council meet prior to the general meeting to
             review the agenda and to prepare reports for the meeting.
       D.  The Resident Council has three standing committees:
             1.  Nominating Committee (See V—D)
             2.  By-laws Review Committee (See VI—B, 2, 3)
             3.  Hospitality Committee*
                  This committee will be a sub-committee of the Cottage/Garden Homes
                  EORC and will report to them.

                  *Hospitality Committee purpose attached.

IV.    Elected Officers (EORC)
        Resident Council has fifteen (15) elected officers:
             1.  President, President-elect, Secretary
             2.  Area Representatives:
                     Assisted Care                              2
                      Chaminade Hall                        2
                     Cottages/Garden Homes         2
                     Health and Rehabilitation       2
                     Joseph Bernardin                      2
                     San Damiano                              2
                                                                                                                                              

V.     Election Process
        A.   Annual elections are held in November.
        B.   Officers to be elected:
              1.  President-elect
              2.  Secretary (when term expires)
              3.  Area Representative (when term expires, usually six (6) each year)
       C.   Term  of office—January 1 to December 31
              1.  President—one- year term
              2.  President-elect assumes office of President after one-year term.
              3.  Secretary—two-year term
              4.  Area Representatives—two-year terms
       D.   Nominating Committee
              1.  Chairman—President
              2.  Members—three/four Area Representatives whose term expires the year of
                   election.
              3.  Responsibilities:
                   a.  Meet in summer to determine ballot needs.
                   b.  Notify all residents via TV channel or special mailing, etc. (Candidate
                        should be a resident of SL a minimum of 6 months.)
                   c.  Provide a means for interested residents to contact at least two members
                        of the Nominating Committee (names and phone numbers).
                   d.  Solicit and recommend candidates, if enough residents do not volunteer.
                   e.  Present list of candidates to Elected Officers (EORC) and residents at
                        the November meetings.
                   f.   Hand out ballots at the November meeting, if multiple candidates have
                        volunteered; then collect and tabulate the ballots.
                   g.  Notify all candidates of the results by phone and residents through the
                        TV channel.
         E.   Installation of new officers
               Introduce new officers at the January meetings, when their terms begin.

VI.     Responsibilities of Officers
          A.  President
           1.  Call and conduct meetings of Elected Officers (EORC) and Resident
                    Council (see III—B).
           2.   Prepare the agenda for both meetings.                              
           3.  Appoint ad hoc committees                                                                                                
                Ad hoc committee projects must be presented to EORC before   
                Implementation. 
          4.  Appoint alternate representatives for the resident areas, whose duties are:
                a.  Attend board meetings.
                b.  Vote when elected officer is absent.
           5.  Appoint replacement representative (see VI—D, 4, b)
           6.  Serve as Chairman of the Nominating Committee.
           7.  Attend Board of Trustees of SL meetings when invited.
      B.  President-elect
           1.  Represent President at meetings/functions as needed.
           2.  Chair the By-laws Review Committee, or appoint a chair.
           3.  Present amendments to Resident Council at September meeting.
      C. Secretary
           1.  Record minutes of elected officers (EORC) and Resident Council meetings.
           2.  Send copies of minutes of Resident Council meetings to SL Board of Trustees
                and to others, on request.   
      D.  Area Representatives
            1.  Call and conduct area meetings every other month (Feb., Apr., June, Aug.,
                 Oct., Dec.), or as needed; e.g., at other intervals  (Feb., June, Oct.).
            2.  Provide residents with current information about activities, plans, and other
                 pertinent topics.
            3.  Family members may participate if a resident is unable.
            4.  Attend all Elected Representatives (EORC) and Resident Council meetings.
                 a.  Notify President if unable to attend.
                 b.  President may appoint a new representative if three consecutive meetings
                      are not attended (See VI—A, 5).

VII.  Amendments
       A.  By-laws are reviewed annually (See VI—B, 2).
       B.  Amendments require two-thirds (2/3) majority vote of Elected Officers (EORC).
       C.  Post By-laws, amendments or revisions in strategic locations for one week
            (usually in August).                                                                                                                                     
       D.  Notify residents of locations and time frame (TV channel) and ask for
             written comments.
       E.  Present By-laws, amendments or revisions to Resident Council at
            September meeting.


This revision supercedes all previous By-laws and amendments.




We present this revision for approval on this date September 5, 2012
                                                    
                                                                                                                                              

*HOSPITALITY COMMITTEE


Purpose:    To foster a feeling of neighborliness among residents.

The Hospitality Committee consisting of two volunteers from each pod, court, or area shall meet on a designated day of the month preceding the Cottages/Garden Home Residents meeting.  One of the two volunteer hospitality chairpersons will chair the meeting.

Responsibilities:
1.  Visit and welcome new residents after they move in.
2.  Check on all neighbors.
3.  Notify residents when maintenance wishes to have information relayed to them.
          (Example:  The day window washers or furnace filter changes will arrive.)
4.  Notify neighbors, with permission, when a person is critically ill or passes away.

   
September 2012       









No comments:

Post a Comment